Using Groowiki you can store your documents effectively manging all version of all documents and directories easily via simple web interface.
Groowiki lets you edit title and description of the documents and directories using the wiki standard radeox syntax. The descriptions may link other descriptions and thus you can create a page tree structure just like in other wikis. At the same time you can access your repository using svn command line or using TortoiseSVN that makes it very easy to add, delete, rename or move files individually or in bacth.
Groowiki stores everything in SVN. This way all information is versioned and is accessible online and if you want offline also. You can work on the move using the offline files and upload your modifications in batch when you get access to the network. This is especially useful if you work mobile.
Do you usually attach files to your wiki pages? Then you may consider Groowiki. Groowiki works with files and you attach the descripting wiki pages to the files and the directories.
Groowiki is extremely suitable in situation when the people use file services. (You know this is the situation when they talk about files on the drive P: and O: and other drive letters towards the end of the alphabet.)
You can introduce the change gradually. You can move the file store to svn as a first step, teach people TortoiseSVN or something easy to use svn client. At the same time you can install Groowiki and let users access the repository via the nice web interface.
This is a smooth change. Users can access all features just as easy as they did before and at the same time they get new features.
Title and description
Each file and directory can have a title and description. These titles and descriptions can be edited via the web interface as plain text, html or radeox format. The radeox format is standard for wiki markup and lets you create formatted text easy.
This way the users can add description to the directories and to the files easy way making the browsing of the structure simpler for the first time user and making the process and the directory structure more self documenting.
In addition to the title and the description there is a third property called Business Type. Documents and directories that belong to a business type (like invoice, letter of intent) will appear with the special fields that are configured for the type. That way you store and display document metadata logical way.
Business types not only define different fields that can be displayed and edited according to their type and order, but also let you execute plugins. Plugins are small programs that can extend Groowiki and are written in Java or Groovy language.
For example you can define the business type 'invoice folder' and whenever you display the directory of the type the invoices will appear showing the actual values instead of just showing the file names of let's say the scanned images, and a plugin calculates on the fly the VAT difference summed for the outgoing and incoming invoices. This is a very simple plugin.
Plugins are easy to write and deploy and we expect many plugins blooming from independent third party developers.